AI Act and Daily Routines

AI’s potential to reshape procurement is undeniable

The introduction of AI capabilities is already delivering significant benefits in public procurement, particularly for suppliers, and its influence is set to grow further in 2025. Suppliers now benefit from AI-driven tools to summarize complex tender documents into concise insights and enhance the matching of their capabilities with buyers’ needs, far beyond traditional classification codes. This helps suppliers identify and respond to the most relevant opportunities, leading to greater competition and participation in public tenders.

For public buyers, realizing AI’s potential requires careful integration. The EU Artificial Intelligence Act, introduced in 2024, provides a framework for responsible AI use, emphasizing transparency, safety, and ethical practices. Buyers must ensure vendors comply through due diligence, documentation, data governance, and monitoring. The Act mandates human oversight for high-risk AI decisions, requiring procurement teams to draft tender specifications with human-in-the-loop mechanisms. 

Shaping the daily work of public buyers

In the new year, AI will increasingly shape the daily work of public buyers. By automating routine tasks, AI tools will assist in drafting precise tender requirements, pre-filling standard content, and conducting compliance checks. They will analyze historical data and market trends to suggest optimized tender phrasing and structures, reducing ambiguity and bias. These capabilities will not only streamline workflows but also free buyers to focus on strategic decision-making.